Job Summary:
The Tribal Injury Prevention Cooperative Agreement Program (TIPCAP) Injury Prevention Program (IPP) Coordinator’s primary responsibility is to coordinate the Injury Prevention Program, funded under a cooperative agreement with Indian Health Service (IHS). Among other tasks, the Project Coordinator’s responsibilities will include: formation and coordination of a Northwest Tribal Injury Prevention Coalition; implementation of the 5-year Injury Prevention work plan; development and implementation of effective injury prevention training, technical assistance and education strategies, with an emphasis on child passenger and pedestrian safety, that maximize the impact of limited resources across the 43 Northwest tribes; contribution to the collection, analysis and interpretation of injury data; and participation in IHS Tribal IPP meetings, site visits and conference calls.
This position reports directly to the Maternal Child Health Programs/Native CARS Director, located at the Northwest Portland Area Indian Health Board (NPAIHB). The IPP Project Coordinator will collaborate with tribal, state, county, and other organizational representatives on project related activities. The Project Coordinator provides a broad range of support services to the project, and has primary responsibility to help the project meet the goals and objectives of the cooperative agreement with IHS. These support services must be accomplished with minimal day-to-day supervision.
Essential Functions
1. Coordination, Training and Technical Assistance
· Coordinate all project communication and coordination between NPAIHB staff; tribal, IHS and urban Indian programs; as well local, state and federal organizations.
· Oversee the formation of a Northwest Tribal Injury Prevention Coalition, and provide administrative and programmatic support to the Coalition.
· Implement and evaluate the 5-year IPP workplan for Northwest tribes.
· Coordinate the injury prevention strategies that coincide with the IPP work plan (Child Passenger Restraint Use and Pedestrian Safety).
· Manage and support implementation of IPP with culturally competent information, to educate and empower communities to take action in injury prevention.
· Coordinate the child passenger restraint data collection, analysis and interpretation training and pedestrian safety evaluate data training for the purpose of priority setting, program planning, implementation and evaluation.
· Participate in annual IHS Tribal Cooperative Agreement meetings, site visits, conference calls and/or at special meetings established by IHS.
2. Administrative support functions
· Provide full administrative support for the project and Coalition participants, including planning meetings and presentations, travel, timesheets, document transfer, etc.
· Produce and develop project correspondence, forms and tracking sheets using computer software.
· Maintain tracking systems pertaining to the Project activities.
· Prepare purchasing requests for project-related expenses.
3. Generation of reports and grants
· Oversee the preparation and submission of continuation applications, reports and proposals in consultation with Maternal Child Health Programs Director and NWTEC Director.
· Maintain grants and contract records on file.
· Submit a Monthly Activity Report (MAR) to the EpiCenter Director at the end of each month.
4. Travel
· Be responsible for making travel arrangements for all project related travel.
· Make travel arrangements for meeting coalition participants and any outside presenters as requested.
5. Other Duties
· Record and transcribe minutes of project meetings.
· Serve as the contact resource for project trainings, meetings and/or conferences.
· Develop flyers, agendas and training packet materials.
· Maintain well-organized filing system for documents and computer files.
· Perform other duties as assigned.
· Work in a cooperative, professional manner with all NPAIHB employees.
· Maintain a clean, well-organized office environment.
Standards of Conduct:
· Consistently exhibit professional behavior and the high degree of integrity and impartiality appropriate to the responsible and confidential nature of the position.
· Consistently display professional work attire during normal business hours.
· Effectively plan, organize workload, and schedule time to meet workload demands.
· Maintain a clean and well-organized office environment.
· Exercise judgment and initiative in performance of duties and responsibilities.
· Work in a cooperative manner with all levels of management and with all NPAIHB staff.
· Treat NPAIHB delegates/alternates and Tribal people with dignity and respect and show consideration by communicating effectively.
· Participate willingly in NPAIHB activities.
· Abide by NPAIHB policies, procedures, and structure.
· Research, and with the approval of supervisor, attend trainings as needed to improve skills that enhance overall capabilities related to job performance.
Qualifications:
· Associate Degree Required; Bachelor’s Degree preferred
· Minimum 1 year of work experience in a tribal community or tribal organization.
· Minimum 1 year of experience in an administrative/project coordination position.
· Intermediate to expert skill in office automation software including word processing, spreadsheet, and publication design (MS Office preferred).
· Good spelling and grammatical skills.
· Excellent organizational skills and demonstrated ability to carry out responsibilities with minimal day to day supervision.
· Ability to communicate in a friendly, courteous and professional manner.
· Strong and demonstrated record for good attendance.
· Demonstrated discretion, tact, knowledge, judgment, and overall ability to work effectively with federal, tribal, and other professionals and facilitate participation and partnerships in program activities.
· Sensitivity to cross-cultural differences, and ability to work effectively within their context.
· Desire to engage in community mobilization and education around public health issues, especially related to injury prevention, motor vehicle, and pedestrian safety.
Applicants must agree to serve a minimum six-month probationary period during which time their employment can be terminated at will.
Typical Physical Activity:
Physical Demands:
Frequently involves sedentary work: exerting up to 10 pounds of force and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including the human body.
Physical Requirements: Constantly requires the ability to receive detailed information through oral communications, and to make fine discrimination in sound. Constantly requires verbally expressing or exchanging ideas or important instructions accurately,
loudly, or quickly. Constantly requires working with fingers rather than the whole hand or arm. Constantly requires repetitive movement of the wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks. Occasionally requires standing and/or sitting for sustained periods of time. Occasionally requires ascending or
descending stairs or ramps using feet and legs and/or hand and arms. Occasionally requires stooping which entails the use of the lower extremities and back muscles. Infrequently requires crouching.
Typical Environmental Conditions: The worker is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.
Travel Requirements: Travel outside of Portland is occasionally required. Overnight travel outside of the area is infrequently required.
Disclaimer: The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and or skills required of all personnel so classified.
Except as provided by Title 25, U.S.C. § 450e(b), which allows for Indian preference in hiring, the NPAIHB does not discriminate on the basis of race, color, creed, age, sex, national origin, physical or mental disability, marital status, sexual orientation, gender identity, religion, politics, membership or non-membership in an employee organization, marital status, citizenship or immigration status, veteran or military status, genetic information, ancestry or any other characteristic protected by law.
Applications can be found online at www.npaihb.org
SEND RESUME AND APPLICATION TO:
Andra Wagner
Human Resources Manager
Email: hr@npaihb.org
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